4215 — Personal assistants and other secretaries

What this occupation covers

Personal assistants and other secretaries provide administrative and secretarial support to individuals, departmental or management teams within organisations.

Typical duties

acts as a first point of contact for a manager or team with colleagues and people from outside organisations, fields telephone enquiries, takes and passes on messages

arranges appointments, keeps business diary, organises travel arrangements, makes reservations and organises a variety of functions

opens, sorts, distributes and files correspondence (in hard copy and electronic) and deals directly with routine correspondence

uses appropriate software to produce correspondence, memoranda, reports, presentations and other documents from drafts, handwritten copy or by transcribing dictation

arranges and attends meetings, takes minutes and prepares records of proceedings

translates documents and liaises with overseas clients and suppliers

Entry routes and qualifications

There are no minimum academic requirements, although entry to professional secretarial courses typically requires GCSEs/S grades. NVQs/SVQs are available in Administration at levels 2, 3 and 4.

Sponsorship information

Medium Skilled. Actual duties, sponsor, applicant, salary and any transitional or shortage-list conditions must be checked.

DBS assessment

No code-wide DBS assessment is assigned. Check actual duties, activities, workplace, frequency and jurisdiction. This code does not determine the level of check.

Find this code and estimate salary

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