4214 — Company secretaries and administrators

What this occupation covers

Company secretaries (excluding professional/chartered company secretaries) file and maintain company records, translate notes and dictation into typewritten form and perform other clerical tasks within commercial organisations.

Typical duties

opens, sorts, distributes and files correspondence (both hard copy and electronic)

uses appropriate software to produce correspondence, memoranda, reports, presentations and other documents from drafts, handwritten copy or by transcribing dictation

deals directly with routine correspondence

files and retrieves documents, sets up and maintains filing systems and reproduces copies of documentation as required

keeps appointments diary, makes travel arrangements and arranges conference and other functions

arranges meetings, circulates agenda and other meeting documents, attends meetings, and takes and prepares minutes

answers, screens, handles and directs telephone requests and enquiries, takes messages and forwards to the appropriate member of staff

undertakes reception responsibilities by greeting visitors and arranging refreshments

ensures office supplies such as stationery and equipment are maintained

Entry routes and qualifications

There are no minimum academic requirements, although entrants to professional secretarial courses typically require GCSEs/S grades. NVQs/SVQs in Administration are available at levels 2, 3 and 4.

Sponsorship information

Medium Skilled. Actual duties, sponsor, applicant, salary and any transitional or shortage-list conditions must be checked.

DBS assessment

No code-wide DBS assessment is assigned. Check actual duties, activities, workplace, frequency and jurisdiction. This code does not determine the level of check.

Find this code and estimate salary

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