4213 — School secretaries

What this occupation covers

School secretaries provide administrative support in schools by keeping and maintaining school records and performing a range of routine clerical tasks within the school.

Typical duties

sorts, files and otherwise deals with incoming and outgoing correspondence

types directly or transcribes letters, reports and other documents, and prints or photocopies documents as required

maintains administrative records relating to pupils and staff, and generates statistical and other reports

handles enquiries from parents and arranges meetings with members of staff

undertakes reception duties for visitors, handles face-to-face and telephone enquiries and passes on messages

orders equipment and stationery

arranges payment of invoices, handles cash

Entry routes and qualifications

There are no formal academic entry requirements, although many employers expect entrants to possess GCSEs/S grades, and professional secretarial courses typically require GCSEs/S grades. NVQs/SVQs in Administration are available at levels 2, 3 and 4.

Sponsorship information

Ineligible. Actual duties, sponsor, applicant, salary and any transitional or shortage-list conditions must be checked.

DBS assessment

No code-wide DBS assessment is assigned. Check actual duties, activities, workplace, frequency and jurisdiction. This code does not determine the level of check.

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