Collect and Manage Employee Documents the Smart Way

No more chasing paperwork. Annaizu’s Smart Document Collection automates requests, reminders, and secure uploads ensuring complete, compliant files before every start date.

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What It Is
The Smart Document Collection feature streamlines how HR teams gather and verify employee documentation.
From passports to qualification certificates, every file is requested automatically, uploaded through a secure portal, and stored in the right folder for future audits. Annaizu eliminates manual back-and-forth emails, ensuring no missing paperwork before onboarding is complete.
Why Choose Annaizu
Annaizu combines convenience with compliance.
Smart Document Collection is designed specifically for UK employers who must maintain sponsor licence records while providing a great onboarding experience.
Key advantages:
Automated document requests
Secure upload links for candidates
Built-in expiry date tracking
Real-time upload notifications
How It Works
1. Request Documents
HR selects which documents are needed for the role.
2. Employee Uploads
The system sends a secure link to upload directly.
3. Automatic Reminders
Built-in notifications follow up if documents are missing.
4. Verification & Storage
Files are reviewed, approved, and archived automatically.
Benefits
Reduce Admin Time:
No manual chasing or email chains.
Improve Accuracy:
All uploads validated against set criteria.
Maintain Compliance:
Maintain Compliance:
Enhance Candidate Experience:
Simple, secure, and mobile-friendly uploads.
Centralised Storage:
Centralised Storage:
Don’t Just Listen to Us

“Before Annaizu, I struggled with generic providers who didn’t understand my needs. Their personalized approach and genuine care have made a real difference. My workflows are more organized, I save time, and I feel supported by a team that’s truly invested in my success.”

Reagan C
Divine HomeCare Solutions

“With Annaizu, everything is centralised inone place, making the process moreefficient, transparent, and stress-free. Theplatform is user-friendly, and the team isalways responsive and supportive. This gaveus confidence that compliance andimmigration processes were being handledcorrectly, turning Annaizu into a trustedpartner rather than just another provider.”

Marianne De Guzman
HR Professional

“I’d say Annaizu is designed to be a one-stop shop for employers to managecompliance. It’s flexible and can betailored to fit your organisation’sneeds.” That said, getting everything setup and running smoothly can take some time and clear communication but it’sworth it in the long run.

Tuso Jumbe
Recruitment and Compliance Officer

“The support is very reliable, and havingMona as our consultant has been a greathelp. She is highly professional and alwayssupportive.Overall, I’m very happy that we choseAnnaizu, and it has given us real peaceof mind.”

Shino Shirama
Founder and Head
Simplify Document Collection and Stay Compliant
Get started with Annaizu’s Smart Document Collection today. Fill out the form below to schedule a quick call with our team.

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Frequently Asked Questions